Who we are
Our website address is: https://www.thewarm.org.
What personal data we collect and why we collect it
We keep contact form submissions for an indefinite period for customer service purposes, including newsletter submission items and WARM Board contact emails. We do not use the information submitted through these forms for marketing purposes or share them with outside organizations except to the extent that they have been provided by the submitter for inclusion in their Newsletter article.
Site Security / User Protection
Data Used: In order to check login activity and potentially block fraudulent attempts, the following information is used: attempting user’s IP address, attempting user’s email address/username (i.e. according to the value they were attempting to use during the login process), and all IP-related HTTP headers attached to the attempting user.
Activity Tracked: Failed login attempts (these include IP address and user agent). We also set a cookie (jpp_math_pass) for 1 day to remember if/when a user has successfully completed a math captcha to prove that they’re a real human.
Data Synced: Failed login attempts, which contain the user’s IP address, attempted username or email address, and user agent information.
Data Used: IP address, WordPress.com user ID (if logged in), WordPress.com username (if logged in), user agent, visiting URL, referring URL, timestamp of event, browser language, country code. Important: The site owner does not have access to any of this information via this feature. For example, a site owner can see that a specific post has 285 views, but he/she cannot see which specific users/accounts viewed that post. Stats logs — containing visitor IP addresses and WordPress.com usernames (if available) — are retained by Automattic for 28 days and are used for the sole purpose of powering this feature.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
We use an outside membership service (Wild Apricot) to maintain member enrollment, payment, and profile data. When you create a membership profile, your data will be shared with Wild Apricot and will be viewable through the Meet our members portion of the website. You should not include any private information that you do not wish to make publicly available in your profile.
If you subscribe to the WARM Newsletter, your email, name, and usage (opens and clicks) information will be stored in our MailChimp account. This is separate from your membership information and is not made publicly accessible through any portion of the website or newsletter mailings.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive a file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
What data breach procedures we have in place
We utilize an industry standard, top rated security monitoring feature (Wordfence) on the website to protect the site and our visitors from security risks and breaches. All logins to the website and changes to the website files are logged and reviewed regularly by the technical support staff of WARM to verify that breaches have not occurred.